Vehicle registration for companies, associations, cooperatives, freelancers

Section 6(1) of the Vehicle Registration Ordinance (FZV) definitively regulates who may be entered in the vehicle registers as the owner of a vehicle or trailer.

Registration can only be granted to natural or legal persons, authorities, and associations.

The data of the owners to be entered in the vehicle registers must be provided and verified as part of the registration application.

While a natural person only needs to attach their valid identity card or passport to the application, significantly more documents are required when registering a vehicle to a legal entity, authority, or association to ensure the clear identification of the future vehicle owner.

• Registered Association

  • Excerpt from the association register

  • Statutes

  • Confirmation of the registered location / lease agreement / letterhead

  • Power of attorney with signatures as registered in the association register or as specified in the statutes
    

• Limited Liability Company (including GmbH & Co.KG)

  • Commercial register excerpt

  • Business registration

  • Power of attorney and signature(s) of the person(s) authorized to represent as registered in the commercial register
    

• Public Limited Company

  • Commercial register excerpt

  • Business registration

  • Power of attorney and signature(s) of the person(s) authorized to represent as registered in the commercial register or a signatory authorized by the statutes
    

• Limited Partnership

  • Commercial register excerpt

  • Business registration

  • Power of attorney and signature(s) of the person(s) authorized to represent as registered in the commercial register
    

• General Partnership

  • Commercial register excerpt

  • Business registration

  • Power of attorney and signature(s) of the person(s) authorized to represent as registered in the commercial register
    

• Public Corporation

  • Statutes and, if applicable, rules of procedure

  • Letterhead / location confirmation

  • Power of attorney with signature(s) as specified in the statutes, board resolution, or rules of procedure
    

• Entrepreneurial Company

  • Commercial register excerpt

  • Business registration

  • Power of attorney and signature(s) of the person(s) authorized to represent as registered in the commercial register
    

• Public Law Institution

  • Power of attorney from the head of the institution or a person responsible for the vehicle fleet and authorized to sign on the letterhead
    

• Foundation

  • Statutes, if not available: confirmation from the foundation management

  • Confirmation of the registered location / lease agreement / letterhead

  • Power of attorney with signature(s) of the board or as specified in the statutes
    

• Religious or Order Community

  • Confirmation from church administration or similar

  • Confirmation of the registered location / lease agreement / letterhead

  • Power of attorney with signature(s) of the superior or an authorized person
    

• Registered Cooperative

  • Cooperative register excerpt and, if applicable, statutes

  • Power of attorney and signature(s) of the person(s) authorized to represent as registered in the cooperative register or as specified in the statutes
    

• Registered Merchant

  • Commercial register excerpt

  • Business registration

  • Identity card or passport
    
    The registered merchant is not a legal entity. Therefore, vehicles are registered to the natural person with their (private) personal data and private residential address.
    

• GbR

  • Current valid identity card / passport / residence permit of all partners

  • Business registration / re-registration with the current company address of all partners

  • Partnership agreement if it is in written form. If the partnership agreement is oral (not in writing), a written declaration by all partners on the company's letterhead is required, confirming that there is no written partnership agreement.

  • Consent form for vehicle registration to a GbR (signed by all partners).

• Freelancer

  • ID of the responsible owner

  • Registration authorization on letterhead

  • Confirmation of the registered location / lease agreement / letterhead
    
    To what extent a profession qualifies as a freelance activity or a commercial enterprise cannot be conclusively determined by the registration authority. Ultimately, the distinction is made by the responsible tax office. For registration purposes, we only consider the following professions as freelance activities. If you practice a profession other than those listed below, please provide confirmation from the tax office or the responsible business registration office that it is not a licensed activity.
    

  Catalog professions according to Section 18(1) No. 1 Sentence 2 of the Income Tax Act or the Partnership Company Act:
  
  Health professions: Doctors, dentists, veterinarians, alternative practitioners, physiotherapists, midwives, massage therapists, diploma psychologists.
  
  Legal, tax, and economic consulting professions: Lawyers (or members of bar associations), patent attorneys, notaries, auditors, tax consultants, tax agents, consulting economists, sworn accountants (sworn auditors).
  
  Scientific and technical professions: Surveying engineers, engineers, commercial chemists, architects, pilots, professional appraisers.
  
  Information-related professions, cultural professions: Journalists, photojournalists, interpreters, translators, scientists, artists, writers, teachers, and educators.